People who are invited to view the specific data room can only access
the data room. Each viewer is authenticated by email or SMS based OTP (One Time Password)
before he can access the permitted files.
Double Authentication
The platform provides optional premium feature of double authentication.
Here a permitted viewer will have to go through two check doors before entering the data room.
Double authentication can be via email OTP and Mobile OTP. Second authentication can also be
biometric or Aadhaar based.
Reader Selfie
The system captures and stores the pictures of the members who access specific data
room. This is an optional premium security feature aimed to ensure that permitted users do not
share their access rights with others who are not permitted to access the data room. This feature is
different from picture based biometric verification. Here the selfie of the viewer is not compared
against picture in data base. However, it acts as a deterrent as the viewer know that his picture is
being captured and hence, he will never share his access details with others.
Geo Tagging
Geo tagging is an optional premium feature where location of the viewer is tagged in
the records every time, he logs into the data room. His exact longitude and latitude are noted and
stored into the system.
Geo Fencing
With optional premium feature of geo-tagging, the owner of the data room can restrict
or fence areas from where a person can access the data room. A permitted viewer would be able to
access the data room only if he is geographically located in the approved areas. From all other areas,
he would not be able to access the data room.
Audit Trail
With audit trail feature, IP address and time of logging in of all viewers and on each
instance is recorded and maintained in the system. This helps in maintain a record and control of
who all accesses the platform and from which IP address.
Activity Tracker
Activity tracker feature is much more intensive than the Audit Trail feature. This
features records for each viewer the time they spent on each individual documents. This gives
information to the data room owner that which viewer is showing more interest in which document.
In a financial transaction like M&A, equity raise, debt deal, such information can be very useful for
the data room owner to understand the level of interest of the viewer and from the point of
negotiation.
View Only
The is a blanket feature provided during data room configuration where the admin can
ensure that no viewer get anything more than a view right on any document in the data room. This is
a security feature, and it overrides the specific more generous access rights provided by the data
room owner to specific files. This feature is for additional safety.
View-Print-Download controls
This is the most important feature of the data room. With this
feature the owner of the data room can give differential access rights over document to different
viewers. The owner can configure differential rights for different documents and different people.
Watermark
For each document which is downloaded or printed from the data room, the system
adds the login ID of the viewer as watermark on each page of the document. This is with the
objective to ensure that the permitted viewer does not try to share the document with unauthorised
viewers. It also acts as a deterrent against sharing it on public platforms, with media or others. If a
document is found to be leaked and is found in possession of unwanted people, the watermark
would help in identifying who leaked the documents.
