Frequently-Asked-Question

A virtual data room (VDR), which is also known as a data room, is a security-enhanced internet-based platform for storing and sharing sensitive documents. It is widely used for sharing financial documents, M&A due diligence, fundraising, and legal processes where the security of document sharing is crucial for its safekeeping. Unlike traditional physical data rooms, VDRs offer 24/7 easy access from anywhere around the world with enhanced security, tracking, access authorisation, and collaboration features.

Right2Data is Indias most secure, affordable virtual data room provider, specifically placed for the Indian markets cost-effective needs. It stands out by offering complete virtual data protection, security compliance, localised customer support in Hindi and English, India-based secure servers, and specialised features for Indian regulatory requirements. With transparent pricing and an understanding of local business practices, Right2Data provides better data room service value compared to the internationally expensive alternatives at a fraction of the cost of international peers with similar features.

Right2Data works through an easy-to-use but strong security-based process, which includes OTP based secured access, The possibility of creating a data room in a matter of minutes, user-friendly bulk upload and document organising facilities, set granular permissions for administrators and users of the documents, Email-based invitation to participants with customised access levels, and subscribers can also Monitor all activities of the users with detailed audit trails and analytics, and a detailed summary of access provided. Collaborate efficiently with Q&A modules and real-time notifications to facilitate understanding of the context within the shared documents. The Right2Data’s platform can be easily accessed through the website, by phone or laptop.

Starting a virtual data room in Right2Data is very easy and doesn’t require any technical training. The step-by-step procedure to start a data room is:

Right2Data works through an easy-to-use but strong security-based process:

1. Define the purpose and scope of the data room (M&A, Fundraising, Legal)
2. Compare pricing, features, security, data host location, customer support, and other factors to choose a VDR service provider that best suits your needs.
3. Set up an account (register, select storage size, and configure basic settings)
4. Organise the folder structure (create logical categories like legal, financial, IP, etc).
5. Upload documents ( supports Bulk uploads)
6. Upload or enter the viewer list
7. Set Permissions and assign role-based permissions (view, print, download)
8. Generate an invoice and make the payment
9. Publish the data room

The Right2Data’s platform can be easily accessed through the website, by phone or laptop.

The Premium features, like Geo-fencing and geo-tagging in Right2Data’s data room, secure the data by prohibiting access based on geographical locations, allowing the administrator to provide a specific area for accessing the data room. Likewise, the Geo-fencing feature allows administrators of the data room to define preferred locations (like company office locations, viewers addresses, etc ) and block access from other undefined areas, while geo-tagging adds location metadata to all access attempts made to the data, creating a geographical audit trail of data interactions. These special features provide an extra layer of security by preventing unauthorised location access and preventing activities related to data theft.

You should make use of a Virtual Data Room (VDR) during the following:

1. Mergers and Acquisitions (secure due diligence purposes),
2. During the Fundraising Event (sharing confidential documents with Prospective Investors),
3. Collaborating on sensitive projects,
4. Preparation of an IPO (documents organising for regulatory compliance)
5. Real Estate Documentation (sharing property-related documentation)
6. Legal proceedings (Securely managing documents during case filing)
7. Board meeting communications (sharing confidential corporate information).

More importantly, during the transfer of documents with the prospective clients or partners, where security and ease of access are the primary concerns.

While both platforms’ primary purpose is to store data online, virtual data rooms provide significantly greater security and control of the data than regular cloud storage. The main differences between the VDR and cloud storage are

1. Security: VDRs have military-grade encryption, whereas the cloud storage has basic protection.
2. Access controls: Data rooms offer document-level permissions to all the folders and sub-folders, but cloud storage provides folder-level permissions only.
3. Tracking (VDRs provide detailed audit trails of all user activities vs. limited logs),
4. Compliance (Virtual data rooms meet stringent regulatory compliance set by the particular governments),
5. Collaboration tools (VDRs include specialised features for due diligence of M&A, Finance, legal firms, and real estate businesses)
6. Professional support (Virtual data rooms offer dedicated assistance from setting up the data room to providing customizable access permissions and complete report download facilities).

A dedicated expert is provided to assist the client if any problem arises during the period of data storage. VDRs are for highly confidential business transactions and their related documents storage, although Cloud storage is for everyday files.

Right2Datas Data room helps startups in many ways:

1. Fundraising efficiency: You can organise and store your documents professionally for investors with extra security
2. Cost-effective pricing (Transparent and flat rate pricing charts with no hidden charges and plans, a monthly subscription with your desired features)
3. Strategic control and Presentation of data (Professionalism in the project data to the prospective investors and clients)
4. Security compliance (The data room meets the investors security and data protection requirements.
5. IP protection (share sensitive technology documentation safely with the possibility of access control and summary), and
6. Scalability (Expand your data room according to your requirements as you expand and flourish). Right2Data is specifically designed to fulfil the unique needs of Indian business startups seeking funding and potential partnerships.

Right2Datas virtual data rooms are designed with military-grade security, including: 256-bit encryption, watermarking, two-factor authentication, document-level access controls, Location restrictions and IP control, Data access tracking with complete audit trails, and data room and specific file access details with duration of time and location summary download feature. Our virtual data room service provider, Right2Data, platform undergoes regular security audits and penetration testing, upgradation, and meets stringent security compliance laid by the Government of India and is ISO 27001 certified.

Setting up a data room in Right2Data can be done in a matter of minutes with all custom settings; it doesn’t take days or weeks like some traditional ones. Right2Data’s process is streamed lined from Quick registration with immediate access by the help of our experts, Bulk zip file document upload with drag-and-drop functionality feature, Predefined administrator and user roles for quick permission setup, most of our clients have their data room operational within 25 minutes of its initiation, allowing you to start sharing documents securely immediately within 30 minutes of its registration initiation.

henever the company or an individual deals with highly confidential documents that need to be shared with multiple interested parties under secure conditions. The data rooms or Virtual Data Rooms (VDRs) are used across many firms/industries, with most institutions concerned with

1. Financial Service sectors (for startup Fundraising, IPOs, Real estate, mergers and acquisitions due diligence, etc.),
2. For Legal (for litigation, compliance, and sharing files with clients),
3. Real Estate (portfolio management, property files, and document sharing),
4. Health Care and life sciences (biotech companies for clinical trials records, regulatory documentation and licensing ),
5. For technologies ( IP protection and investment rounds),
6. Energy-related companies (for regulatory compliance and asset sales),
7. Private Equity & Venture Capital (for deal management and portfolio oversight).

In India, companies specifically related to information technology and IT-related service providers, M&A, Financial institutions, and startup companies can benefit from our platform.

One should make use of a VDR or eDataroom when working with Mergers and Acquisitions, IPO, IP, IBC or any other financial-related field where data sharing security is prioritised. In both cases of M&A, the sell-side as well as the buy-side can use it for better efficiency in data sharing with extra protection. When organising Capital fundraising activity from investors. During the IPO preparation and regular filings for companies working in the financial sector. For document sharing during the strategic partnership alliance formation. During the communication between the Board and the Investors, dealing with sensitive documents. It can be very handy during complex real estate transactions. During restructuring or bankruptcy processes of an organisation. While providing secure client document portals related to legal, accounting, etc. When dealing with intellectual property licensing, and for regulatory audits that require secure document access. Specifically

Right2data’s data room prevents data leaks through multiple layers of security. Dynamic watermarking that displays owners’ information on documents that are being accessed. Controlled Disable/enable download, print, and copy options for sensitive files according to the administration’s custom settings. View-only access to very sensitive data. The data room captures an image of the viewer for record-keeping with the user’s permission. It also gives detailed information about the duration of data being accessed, which file or folder was accessed for how long, and from which country, geographical location, with their devices’ IP addresses in a downloadable report for every individual data point and the entire data room created. Two-factor authentication with OTP is given only to the assigned users’ email addresses and mobile numbers, and end-to-end encryption of the data present in the VDR. While no VDR platforms can guarantee a total 100% prevention of the data (like screen photography), our data room’s military-grade security makes unauthorised sharing of the data very difficult.

We have a very reasonable pricing plan, unlike international providers with hidden fees. We provide all basic features and several premium features. The virtual data room upto 10GB storage is provided with Rs. 10,000 per month with 100 unique viewers per month.

The pricing of basic features:
• Minimum base price per event: Rs. 10,000 for up to 10 GB, 100 readers and for 1 month.
• For each additional month: Rs. 10,000/month.
• For each additional GB: Rs. 1000/GB.
• For each additional user: Rs. 100/user.
• Manual support and services: Rs. 10,000 / Hour

Premium Add-on features
• Geo Tagging ₹5000/Month
• Geo Fencing ₹5000/Month
• Double Authentication ₹5000/Month
• Voter Selfie ₹5000/Month
• Water Mark ₹5000/Month

You can follow the link for more detailed information regarding it. Contact us for a detailed quote for your specific requirements.https://data.right2vote.net/pricing

The data stored in a virtual data room of Right2Data is deleted through a follow-up procedure in close contact with the client. Once the client’s subscription expires, the data gets locked in with the administrator login details. The administrator has the option to delete the data anytime.

Virtual data room like the Right2Data Platform helps Indian start-up companies and small businesses by securely accelerating and streamlining fundraising, M&A, and collaborations. Compared to Physical data rooms, it speeds up the deal closure actions by facilitating the secure sharing of important documents with prospective investors and interested parties, ensuring the data sharing complies with the Indian data regulation compliance. It helps in reducing the time needed for due diligence, augmenting credibility, and lowering the cost, as Right2Data, especially focusing on the Indian market, and the pricing is very transparent, which exactly meets the requirements of Businesses based in India.

The Right2Data’s virtual data room assists through a centralised, granular permission control for the sharing of financial, legal, and compliance documents with prospective investors or acquirers. Our Virtual Data Room (VDR) expedites and secures due diligence for Indian start-ups and small and medium enterprises. Right2data’s data room ensures real-time tracking, a complete summary of the data accessed report, while lowering risks and delays in high-stakes transactions.

1. Access from anywhere
   • saved the hassle of travelling.
   • Able to work in their environment
2. Access anytime – available 24*7*365
3. Digital access enhances the ability to use tools like search, bookmark, etc.

1. Lower cost – security, hosting of viewers
2. No manpower requirement to manage the data room
3. Can give access to multiple parties at the same time
4. Faster DD process and faster M&A deals
5. Track who is accessing which documents and spending how much time on each document
6. Save time
7. Limit access to various documents. Differential rights to different parties, different access rights to different documents
8. Secure and transparent

1. Define the purpose and scope of the data room (M&A, Fundraising, Legal)
2. Choose a VDR service provider that best fits your needs by comparing Pricing, features, security, data host location, security, and customer support etc.
3. Set up an account (register, select storage size, and configure basic settings)
4. Organise the folder structure (create logical categories like legal, financial, IP, etc).
5. Upload documents ( supports Bulk uploads)
6. Upload or enter the viewer list
7. Set Permissions and assign role-based permissions (view, print, download)
8. Generate an invoice and make the payment
9. Publish the data room